Privacy Policy

This Privacy Policy explains how Koldemails ("we," "us," koldemails.com) handles information when you use our website and tools. We've tried to write it in plain English.

1. Information we do NOT collect

The data you paste into our tools — email lists, email drafts, domains, campaign numbers — is processed entirely in your browser. We do not receive it, store it, or have any way to access it. Closing the tab clears it.

2. Information we do collect

• Contact information. If you email us (e.g. hello@koldemails.com), we receive your email address and whatever you include in your message.
• Basic usage analytics.We use Google Analytics 4 to understand which pages and tools are used: page views, scrolls, outbound clicks and similar events, plus approximate location, device and browser. It never sees what you type or paste into a tool. We look at aggregate reports only, and we do not turn on Google's advertising features or build advertising profiles. You can opt out with Google's opt-out browser add-on.
• Server logs. Our hosting provider may automatically log standard technical data (IP address, browser type, timestamps) for security and reliability.

3. Third-party services our tools call

Some tools make live technical lookups. To do so, they send only the minimum data needed — never your full lists:

• DNS lookups. Tools like the email verifier and domain checkers query public DNS over HTTPS (Cloudflare and Google resolvers). These requests contain only domain names (e.g. example.com), never full email addresses.
• Domain registry (RDAP). Domain age/availability tools query public domain registries, sending only the domain name being checked.
• Hosting. The site is hosted on Vercel, which processes standard request data as described above.
• Fonts. We load web fonts from Fontshare and Google Fonts, which may receive your IP address as part of serving the font files.
• Analytics. Google Analytics (Google LLC) receives page-view and event data, your IP address and browser details to produce our usage reports. See how Google uses this data.

4. Cookies

We use minimal cookies or local storage where needed for the site and tools to function, plus Google Analytics cookies (_ga and _ga_*) that count visits. We do not use third-party advertising cookies.

5. How we use information

We use the limited information we collect to respond to your messages, operate and improve the site, and keep it secure. We do not sell your personal information.

6. Data retention

We keep email correspondence only as long as needed to help you and for our records. Aggregate analytics are retained in non-identifying form.

7. Your rights

Depending on your location (for example under GDPR or CCPA), you may have rights to access, correct, or delete personal information we hold about you. To exercise them, email hello@koldemails.com.

8. Children

Our site is not directed to children under 13, and we do not knowingly collect their data.

9. Changes to this policy

We may update this policy from time to time. We'll revise the "Last updated" date above when we do.

10. Contact

Questions about this policy? Email hello@koldemails.com.